How we obtain and use personal information
We keep a list of contact details which may include physical addresses, email addresses and phone numbers of residents in the Upper Liddesdale & Hermitage Community Council (UL&H CC) area and others with an interest in this area. This is stored electronically as a Google account Contacts list. We obtain this information by personal request. The information is used to send information about UL&H CC meetings, other UL&H CC matters and other information that is deemed pertinent.
The Resilience Group, as formed by the UL&H CC, will keep up to three paper files with the names, contact information and other information as is deemed necessary to determine the resilience vulnerability of individual members of the community. This is to maximise the efficiency of the Resilience Group in responding to different resilience stress situations (power cuts, flooding, etc.) and allocate resources to those most at need in the community. This information is acquired by questionnaire which can be either online or in paper form, which will be renewed annually so that the information is up to date.
How long do we keep data
Names, addresses and other data obtained via the Resilience Group questionnaire will be stored in paper form for a period of one year after which it will be destroyed. Once the information has been printed and a paper version created, electronic data acquired via the online questionnaire will be permanently deleted.
The information kept in paper files by the Resilience Group will be stored in locked cabinets to which only they have access.
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